Required to Withdraw

Are you being required to Withdraw? The University Calendar, Section 23.6 details the withdrawal and appeal process.

You have the right to appeal any decision regarding your academic standing. If you want to pursue this option you should:

  • Note the appeal deadline in the letter you receive. If you miss this deadline, you waive your right to appeal except under extraordinary circumstances.
  • Get a copy of your Faculty's appeal regulations. Always check with your Faculty to be aware of any specific requirements. The regulations are available at each Faculty office.
  • Make an appointment to see an Ombudsperson
  • Write a letter of appeal.

There are five parts to any appeal letter:

  • Who you are, including your name, year, Faculty and I.D. number
  • What you are appealing - if you have received a letter from your Faculty, it is best to quote the date of the letter and what it states.
  • Why you are appealing that decision - outline any extenuating circumstances or other reasons relevant to your appeal. Usually appeals fall under either medical or humanitarian grounds. Be sure to identify which one applies to you.
  • How you will improve next year
  • What relief you are seeking.

Normally, there are three levels of appeal available to students.

  1. The first level is writing a letter to the Associate Dean of your Faculty explaining your circumstances and why you should be allowed to remain in the Faculty.
  2. If that is denied, you have the option of having a hearing with the Faculty Academic Appeals Committee, where you are given the chance to present your case in person. An Ombudsperson can attend this hearing with you as your advisor.
  3. The final level is the General Faculties Council Academic Appeals Committee, who will hear your appeal if there has been a miscarriage of justice in your case.